Withdrawals in Traditional Program
Withdrawal from a Course
When a student chooses to withdraw from a course at the University (not all courses) after the first day of classes during a semester, the process must be initiated by the student by obtaining a Class Schedule Change Form (also known as a drop/add form) from the University Registrar’s Office.
- A student may withdraw from a course without a grade of W until the close of the tenth class day of the semester.
- Beginning with the eleventh class day of a semester or fourth day of January term, students will receive a grade of W when withdrawing from a course through the last date to drop a course designated on the University calendar.
- A grade of WF (withdraw failing) or WP (withdraw passing) is assigned to a course when a student withdraws from a course due to an extenuating circumstance after the designated last date to withdraw. This action requires approval of the Academic Affairs Office. Failing a course is not considered an extenuating circumstance.
- Students who cease attending a course after the designated last day to withdraw, without approved extenuating circumstances, will be assigned the failing grade of "F" in that course for the semester.
- The permanent grade of "F" is assigned to courses when a student does not complete a course and the Class Schedule Change Form is not filed.
- The official withdrawal date from a course is the last date of attendance in that course. The last date of class attendance must be verified by the course instructor before the course can be removed from the student’s schedule.
The Class Schedule Change Form must be completed for any registration change that occurs subsequent to the beginning of a semester. The tuition refund policy for changes in enrollment is in effect. Students may drop or add courses from their registration prior to the beginning of a semester without a Class Schedule Change Form by contacting their academic advisor or the University’s Registrar’s Office. Students should seek approval of the advisor prior to any registration changes.
Withdrawal from Summer Terms
When a student chooses to withdraw from a course at the University after the first day of classes during a summer term, the process must be initiated by the student by obtaining a Class Schedule Change Form from the University Registrar’s Office.
- A student may withdraw from a summer course without penalty until the date to drop as posted on the academic calendar.
- After the posted date, students will only be permitted to withdraw from a course only in the case of an extenuating circumstance, such as illness requiring hospitalization or recuperation at home per a physician’s order, requiring approval of the Vice President for Academic Affairs and resulting in a grade of WP or WF for the course. Failing a course is not considered an extenuating circumstance.
- Students who cease attending a course after the last date to drop without approved extenuating circumstances will be assigned the failing grade of "F" in that course for the term.
- The permanent grade of "F" is assigned to courses when a student does not complete a course and the Class Schedule Change Form is not filed.
Withdrawal from the University
When a student chooses to withdraw from all courses at the University during fall or spring semester, the withdrawal process must be initiated by the student by obtaining a Withdrawal Form from the Director of Student Success.
- The student must first meet with the Director of Student Success to discuss the implications of withdrawal. The withdrawal form will be generated electronically and notification will be sent to the University Registrar, Residence Life, and Student Financial Services.
- The University Registrar will notify instructors of the date of withdrawal and verify the last date attended for each class. The withdrawal refund policy applies and courses scheduled in any subsequent semesters or terms are dropped from the student’s registration record.
- A grade of W is assigned to all courses when the student withdraws from the University prior to the last day to withdraw from a course as designated on the University calendar. A grade of WF or WP is assigned to courses when the student withdraws after the last day to withdraw from a course as designated on the University calendar, based on extenuating circumstances and with approval of the Academic Affairs office. Failing courses is not considered an extenuating circumstance. Students who cease attending the University without approved extenuating circumstances after the designated last day to drop courses will be assigned the failing grade of "F" in all course(s) for the semester.
- The permanent grade of "F" is assigned to courses when the published withdrawal procedure is not followed and applicable deposits are forfeited.
- Students who withdraw from the University during a regular semester must apply and be accepted for readmission to the University prior to any subsequent semester they wish to attend.
- Students who decide during the summer not to return to the University should contact the University Registrar's Office as necessary to remove course schedules for the following year and the Director of Residence Life to release any housing assignment on campus (if applicable). The Director of Student Success should also be notified to make any arrangements needed. If plans change, the Director of Student Success can also initiate reinstatement processes without an application for readmission; students need to reapply only when a regular semester is interrupted or missed due to withdrawal.
Readmission guidelines can be found in the Admission section of this Catalog.