Additional Information
LEAVE OF ABSENCE
Federal regulations require that a student not have a lapse in his/her attendance of more than 45 days. Any lapse in attendance that is 46 days or more requires the student to perform one of the following:
- fill the break in attendance with another course;
- be on an approved Leave of Absence (LOA);
- withdraw from MVNU.
The Leave of Absence policy and application form are both available via the MVNU portal; they can also be obtained directly through the Student Financial Services Office.
REFUND POLICY FOR STUDENTS WITHDRAWING FROM THE UNIVERSITY
Withdrawal from MVNU may affect the student’s eligibility for future financial aid. Once a student has completed the withdrawal process, the portion of student charges eligible to be refunded is based on a ratio of the number of days remaining in the term to the total number of days in the term. The official and unofficial withdrawal date is considered to be the earliest of 1) the last day of class attendance, 2) the last day of documented academically related activity, or 3) the date the student began the withdrawal process.
TUITION REFUNDS
A 100% refund will be given for any course that has not been attended. Any course that has been attended will be billed at 100%. If documentation is received from the GPS Academic Success Coach that a grade for a course has been changed from "X" (non-passing) to "W" (withdrawal), a refund will be given for that course. Students who withdraw from the University will be billed through the course that was last attended.
RETURN OF TITLE IV FUNDS
If a student receives financial aid funds from any aid program and subsequently withdraws from MVNU before 60% of the term has elapsed, then a percentage of those funds must be returned to the appropriate federal, state, and/or institutional program(s). The calculation used to determine the return of funds is a ratio of the number of days remaining in the term to the total number of days in the term. The student who remains enrolled and attends class through the 60% point in the term is eligible to retain 100% of federal grant and loan funds. The return of state and MVNU funds follows a similar schedule. If the return of title IV funds exceeds the school’s portion and results in an amount to be return by the student, the university will return those funds on the student’s behalf and notify the student in writing of the balance they then owe the university.
If a student receives Title IV program funds and a student in attendance earns more funds than disbursed, the school will include aid actually disbursed and aid that could have been disbursed in the R2T4 calculation. The school will then determine the amount of post withdraw disbursement funds earned by the student at the time of withdraw. The school then provides notification to the student or parent borrower before making a disbursement of post withdraw loan funds, allowing them fourteen (14) days to respond.
The school will return the Title IV funds as soon as possible after the determination date, but no later than 45 days. The order in which the Title IV program funds will be returned is as follows:
- Unsubsidized Direct Loans (other than Direct PLUS Loans)
- Subsidized Direct Loans
- Direct PLUS Loans (parent or graduate)
- Federal Pell Grants (Return of Title IV Funds required)
- FSEOG (Return of Title IV Funds required)
- TEACH Grants (Return of Title IV Funds required)
- Iraq and Afghanistan Service Grant (Return of Title IV Funds required)
In MVNU’s non term credit hour programs, offered in modules, a student who successfully completed all modules attempted up to the time the student withdrew, will have a completion date (and the corresponding number of days in the R2T4 calculation) equal to the number of days between the start of the first module and the originally scheduled end of the last module.
RETURNED CHECKS
A processing fee will be assessed for any check or electronic payment that is returned as unpaid.