Traditional Academic Catalog 2023-2024 > Academic Regulations and Procedures > Withdrawals in Traditional Program

Withdrawals in Traditional Program

Withdrawal from a Course

When a student chooses to withdraw from an individual course at the University after the first day of classes during a semester, the process must be initiated by the student by obtaining a Class Schedule Change Form (also known as a drop/add form) from the registrar’s office.

• A student may withdraw from a course without a grade of W until the close of the 10th class day of the semester.
• Beginning with the 11th class day of a semester, students will receive a grade of W when withdrawing from a course through the last day to withdraw from a course designated on the University calendar.
• A grade of W is assigned to a course when a student withdraws from a course due to an extenuating circumstance after the designated last date to withdraw. This action requires approval of the Academic Affairs office. Failing a course is not considered an extenuating circumstance.
• Students who cease attending a course after the designated last day to withdraw from a course and up to the final three calendar weeks of the semester, without approved extenuating circumstances, will be assigned the failing grade of X in that course for the semester.
• Students who cease attending a course without expressed permission from the Academic Affairs Office in the last three calendar weeks will receive the grade earned in each course.
• The official withdrawal date from a course is the last date of attendance in that course. The last date of class attendance must be verified by the course instructor before the course can be removed from the student’s schedule.

The Class Schedule Change Form must be completed for any registration change that occurs subsequent to the beginning of a semester. The tuition refund policy for changes in enrollment is in effect. Students may drop or add courses from their registration prior to the beginning of a semester without a Class Schedule Change Form by contacting their academic advisor or the registrar’s office. Students should seek approval of the advisor prior to any registration changes.

Withdrawal from Abbreviated Courses

The University offers a number of courses during the fall and spring terms which are scheduled for less than the full term. When a student chooses to withdraw from one of these courses after the first day of classes for the semester, the process must be initiated by the student by completing a Class Schedule Change Form (https://forms.mvnu.edu/Schedule_Change). 

• A student may withdraw from a course that is six weeks or less without a grade of W until the close of the seventh calendar day after the start date of the course.
• Beginning with the eighth calendar day after any abbreviated course, students will receive a grade of W when withdrawing from a course through the last day to withdraw from a course.
  • For courses that are scheduled for six weeks or less, the last day to withdraw is 14 calendar days after the start date for the course.
  • For courses that are scheduled for seven or eight weeks, the last day to withdraw is 21 calendar days after the start of the course.
• A grade of W is assigned to a course when a student withdraws from a course due to an extenuating circumstance after the designated last date to withdraw. This action requires approval of Academic Affairs. Failing a course is not considered an extenuating circumstance.
• The official withdrawal date from a course is the last date of attendance in that course. The last date of class attendance must be verified by the course instructor before the course can be removed from the student's schedule.

The Class Schedule Change Form must be completed for any registration change that occurs subsequent to the beginning of the semester. The tuition refund policy for changes in enrollment is in effect. Students may drop or add courses from their registration prior to the beginning of a semester without a Class Schedule Change Form by contacting their academic advisor or the registrar's office. Students should seek approval of the advisor prior to any registration changes.

Withdrawal from Summer Terms

When a student chooses to withdraw from a course at the University after the first day of classes during a summer term, the process must be initiated by contacting the registrar through email to both mel.severns@mvnu.edu and registrar@mvnu.edu. The date and timestamp of the email will determine the following actions.

• A student may withdraw from a summer course without penalty and receive a full tuition refund (minus any credit card processing fees) through the seventh day of the session. After the seventh day, a permanent grade of W is assigned through the last day to withdraw from a summer course as designated on the academic calendar.
• Students who cease attending a course after the last day to withdraw without approved extenuating circumstances will be assigned the failing grade of X in that course for the term. Otherwise, a W grade will be assigned for extenuating circumstances approved by Academic Affairs.
• Students who cease attending a course without expressed permission from Academic Affairs in the last two calendar weeks of the applicable summer term will receive the grade earned in each course.
• The official and unofficial withdrawal date from a course is the last date of attendance in that course. The last date of class attendance must be verified by the course instructor before the course can be removed from the student's schedule.

Withdrawal from Acadeum Courses

All add, drop, withdrawal, and other administrative deadlines for courses taken through the Acadeum consortium will be dictated by the host institution. If an MVNU student withdraws from an Acadeum course after the host institution's deadline to withdraw, the student will receive the grade that the host institution assigns.

Withdrawal from the University

When a student chooses to withdraw from all courses at the University during fall or spring semester, the withdrawal process must be initiated by the student's contacting the registrar's office.

• The student must first meet with the registrar to discuss the implications of withdrawal. The withdrawal form will be generated electronically, and notification will be sent to the appropriate campus offices.
• The registrar's office will notify instructors of the date of withdrawal and verify the last date attended for each class. The withdrawal refund policy applies and courses scheduled in any subsequent semesters or terms will be dropped from the student’s registration record.
• A grade of W is assigned to all courses when the student withdraws from the University after the 10th class day of a semester (i.e., after last day to drop a course without a W grade) as designated on the University calendar. If applicable, the student will be billed for housing and meals through the last date of attendance.
• A grade of W is assigned to courses when the student withdraws after the last day to withdraw from a course as designated on the University calendar, based on extenuating circumstances and with approval of Academic Affairs. Failing courses is not considered an extenuating circumstance.
• Students who cease attending the University without approved extenuating circumstances after the designated last day to withdraw from courses and up to the final three calendar weeks of the semester will be assigned the failing grade of X in each course for the semester. 
• Students who leave the University without expressed permission from Academic Affairs in the last three calendar weeks will receive the grade in each course.
• Students who withdraw from the University during a regular semester must apply and be accepted for readmission to the University prior to any subsequent semester they wish to attend.
• Students who decide during the summer not to return to the University should contact the registrar's office as necessary to remove course schedules for the following year and for the Director of Residence Life to release any housing assignment on campus. The Director of Student Success should also be notified to make any arrangements needed. If plans change, the Director of Student Success can also initiate reinstatement processes without an application for readmission; students need to reapply only when a regular semester is interrupted or missed due to withdrawal.
• The official and unofficial withdrawal date from a course is the last date of attendance in that course. The last date of class attendance must be verified by the course instructor before the course can be removed from the student's schedule.

Readmission guidelines can be found in the Admission section of this Catalog.